Checking the authenticity of an air conditioning inspection report or an energy assessor
Posted by Mike Gordon on 22 July 2015 12:25 PM

An air conditioning report must be produced by an accredited air conditioning energy assessor. The energy assessor must make a copy of the inspection report available to the client, or to the person who controls the operation of the system, as soon as practicable after the inspection date but only after the report has been lodged on the central register. The energy assessor may also make a copy of the report available to the accreditation scheme of which they are a member.

All air conditioning energy assessors must be a member of an accreditation scheme. To check that an energy assessor is a member of an accreditation scheme a search facility is available on the central register website (www.ndepcregister.com). If a person does not have access to the internet they can ask the energy assessor for the name of the accreditation scheme of which they are a member and for their membership number. This information will enable the building owner or manager to confirm with the accreditation scheme that the energy assessor is accredited and fit and proper to practice as an energy assessor.

From 6 April 2012, it became a statutory requirement for the energy assessor to lodge all air conditioning inspection reports on the central non-domestic register. When the report is lodged it will be allocated a unique report reference number. Only air conditioning reports which were produced and lodged on the central register from this date are valid reports. Air conditioning inspection reports produced before 6 April 2012 may have been lodged on the central register on a voluntary basis. However, there is no statutory requirement for a valid air conditioning inspection report, which was produced before this date to be lodged on the central register.

Statutory lodgement has been introduced to protect the consumer and to ensure that only accredited air conditioning assessors undertake inspections and prepare subsequent reports. Statutory lodgement will enable the building owner or manager to verify the identity of the air conditioning assessor and for accreditation schemes to monitor the standards of the reports which have been produced. Statutory lodgement will also enable lost and mislaid reports to be replaced easily at no additional cost to the building owner or manager.

The building owner or manager will be able to check the validity of the report by accessing an on line copy of the inspection report and downloading a copy from the central register web site (www.ndepcregister.com) using the report reference number.

A copy of the inspection report can also be downloaded from the central register using the building address from the register website, if the report reference number has been mislaid, unless the building owner has ‘opted out’ of making the report available in this way.