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The following table has been extracted from the Display Energy Certificate Scheme Operating requirements for auditing.
DCLG requires the following as ‘minimum evidence’
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Minimum Evidence Requirements
(Site Visited)
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Data file, and / or software data collection forms, relating to information used by an EA to calculate the DEC.
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The EA shall provide within the site notes anything used in support of creating the DEC. Site notes shall be dated and signed.
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Design Floor Plan, elevations, Sections, hand drawn schematics which allow the floor area to be calculated.
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Arial view of building from Google maps (or link to this) or similar that clearly identifies the building and allows a sense of site dimensions.
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Photographs of all elevations: front, rear and side (s)
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Supplementary calculations undertaken by the assessor outside of the DEC software
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Energy information from client
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Evidence which can demonstrate extended occupancy hours. This needs to be evidenced in a manner which is additional to site notes
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Evidence which can demonstrate separable energy use. This needs to be evidenced in a manner which is additional to site notes
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Benchmarking evidence
Can be provided through the combination of photographs and site notes
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- Remember to sign and date your site notes; this needs to be reflective of the actual inspection date.
- Photos need to be provided individually in their original jpeg format (not embedded into a pdf or word document). This allows the date taken to be checked against the nominated inspection date.
- Site notes need to be scanned and not photographed.
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Minimum Evidence Requirements
(Site not Visited)
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Data file, and / or software data collection forms
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No change in use, occupancy hours, separable energy use, building dimensions.
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Energy information, site information; Checks as per the case with “site visit”
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Minimum Evidence Requirements
(Advisory Report)
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Site schematic, site notes detailing key systems. Photographs as necessary.
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Evidence required to justify the suppression or inclusion of additional recommendations
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Signed and dated site notes. Photographs of building and services.
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The above table will be used as part of our auditing process; missing evidence will be clearly marked and could have an impact on the auditors ability to complete a satisfactory audit.
Please review your Inspection and evidence submission processes to ensure that you are able to comply with the Government Requirements.
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